New version available: Archive mails in documents and other improvements

09. January 2012 Ajax Interface, Releases, Tips and Tricks, Uncategorized 5 Comments

Save mail in Documents

You can now archive your mails in the ContactOffice Documents tool. Right-click on the mail you want to save in the Documents and choose ‘Save in Documents’. The mail will be saved in the Documents as a .eml file. This function allows you to save and share your mail communication with colleagues by saving the mails in a group folder.

Save mail in documents tool
Mail attachment converter to PDF

Our mail solution gives you the possibilty to convert an attachment ‘on the fly’ to a PDF format. This will allow you to open and read the attachment even if you do not have the right software on your machine.

Modification Mail counter

We have changed the way we show the mails present in the different folders. Instead of showing the total amount of mails, we now only show the number of Unread mails in each folder. The folders containing unread mails will also be shown in bold.

Search in specific Document directories

It is possible to search documents in specific directories only. This both for private as for group documents.

Phone and Fax numbers as search result

You can do searches in the addressbook and find the phone, SMS or Fax numbers of your contacts. This allows you to send SMS’s or Fax’s from the Messages tool. Create a new Message and click on ‘To’. Then choose ‘Phone numbers’ in the pull-down menu at the right top of the window. The result of your query will only give phone, sms and fax numbers, which you can select in order to send an SMS or a Fax from the Messages tool.

These are the release notes for Advanced interface version 3.7.001, currently available on ContactOffice servers.

5 Responses

  1. Great thx, this (kind of) PIM cloud application is already the best, and the gap is again growing; compared with other cloud PIM applications.

    By this, 8 ideas to make this Ferrari even better than the real one;-)
    1) Add a “Whitelist” button next to the “Spam” button on the button-ribbon of the spamfolder. By clicking the Whitelist button (as icon a nail puller?), we are able to send a request to remove the spam flag of the related address/domain.
    2)Avoid forwarding incoming mails to our spamfolder IF the sender is present in our “Contacts”! This ability, or something similar, is provided in the spam filter of different e-mail clients.
    3) Search engine, Messages: it would be nice if we could see the related folder of a message in the search result.
    Now we get a list of messages but we can’t see easily in what folder they are stored.
    4) Ability to faster, more easy SAVE as Draft, while writing new messages.
    The pull-down button to save messages as draft is quite time wasting and tiring if you like to save as draft every eg 15 sec.
    But this is the best thing you can do when writing a bit longer messages, and not like to lose parts of it, because of an interruption on either your server or the server of the ISP.
    So it would be nice if you could add a Quick Save (to draft) button or even better an automatic save to draft option, eg every 15 sec.
    5) Image previewer if you hover over an image attachment (,jpg, ,gif,…). Actually not my idea, I simply discovered this nice feature in the webmail of Telenet.
    6) Ability to delete attachments of mail messages in all folders (eg Inbox, Sent).
    This useful feature is provided in eg Outlook, but I may also fit a Ferrari ;-)
    7) I can imagine that people who use IMAP, prefer a SMTP server of Contactoffice, instead of ISP third-party server.
    Advantage: sent mails are (also) present and synchronized if you open the web application and not only in the sent folder of the e-mail client.
    8) Auto expand feature (as option) for folders, in addition of the default: collapsed.

    13. January 2012 - Erik
  2. Here is idea nr:
    9) Would be welcome in the dropdown menu of each “messages” folder: “mark all as read”.

    24. January 2012 - Erik
  3. Concerning idea 9)
    there is no need for this, because via the checkbox at the top it is possible to select all messages as well, afterwards changing to read/unread can be done via the context menu.

    08. March 2012 - Erik
  4. Concerning idea 7)
    Actually there is no need of a SMTP server.
    Just set the client IMAP Software (eg Thunderbird) to copy ‘sent mails’ to ‘send items’ folder (of your account!!), see screendump example: .
    Also “trash” and “junk” folders you need to correct to the related folders!

    30. June 2012 - Erik
  5. Idea 10:
    Ability to disable the SPAM filter concerning @MAIL.BE domain e-mail. Like it is already provided for POP accounts!
    This would be VERY welcome for people who use POP/IMAP client with embedded customizable JUNK controls.
    Why this is better? The Spam filter of is not customizable, it makes to much false positives, even after white-listing via support mail false positives stay frequently present.

    31. July 2012 - Erik

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